Contractors and suppliers
Businesses asked by clients for a safety file before starting work.
Services
Safety file preparation and review.
UBUNYE Safety & Compliance helps businesses prepare, review and organise the safety file that shows how health and safety is managed.
What is Safety files?
A safety file, also called a health and safety file, is an organised collection of documents showing how health and safety is managed. It typically includes policies, appointments, risk assessments, safe work procedures, training and inspection records and incident records.
Clients and principal contractors often ask for one before work or site access begins, and some situations, such as certain work under the Construction Regulations, require one formally. What belongs in your file depends on your operation, your client and the regulations that apply, and we confirm this with you first.
Who needs Safety files?
Employers with scattered records
Teams that want health and safety documents organised and easy to produce.
Businesses preparing for review
Companies getting ready for an audit, tender or site access.
What UBUNYE provides.
Review of your existing file
A check of what you already have against what is expected.
Gap list
A clear list of missing or outdated documents.
Compilation of documents and registers
Support compiling and organising the file, within the agreed scope.
Guidance on keeping it current
Practical advice on who updates what, and when.
The process
How we work with you.
1
Confirm what is required
We confirm what your client, operation and regulations expect in the file.
2
Review what exists
We check your current documents and records.
3
Close the gaps
We help prepare and organise the missing documentation within the agreed scope.
4
Hand over a usable file
You receive an organised file and guidance on keeping it up to date.
The outcome
A safety file you can produce when asked
Organised, current documentation that shows how your business manages health and safety, and a clear way of keeping it that way.
Related support.
Need Safety files?
Tell UBUNYE Safety & Compliance about your business, your site and what you need. We confirm the scope with you before work begins.