The supplied documents leave the effective dates, Information Officer’s name and direct details, and physical/postal addresses blank. Those details are not invented here. For now, use the general contact details above for document and privacy queries.
Document UB-WEB-002 · Version 1.0
Website Terms & Conditions
1. Acceptance
By accessing or using the Ubunye website, you agree to these Website Terms & Conditions. If you do not agree, please discontinue use of the website.
2. Information only
Website content is provided for general information about Ubunye’s services. It is not legal advice, engineering advice, medical advice or a guarantee of compliance, certification or regulatory approval.
3. Services & quotations
Descriptions, course dates, prices and availability may change. A binding service arrangement arises only when Ubunye accepts a quotation, proposal, purchase order or other written instruction.
4. Intellectual property
The website, branding, text, graphics, documents and other content are owned by or licensed to Ubunye and may not be copied, republished, sold or modified without written permission, except as permitted by law.
5. External links
Links to third-party websites are provided for convenience. Ubunye does not control those sites and is not responsible for their content or privacy practices.
6. User submissions
Information submitted through website forms must be accurate and lawful. Do not submit confidential, privileged or sensitive information unless the form expressly requests it and the submission is necessary.
7. Availability & security
Ubunye does not warrant uninterrupted or error-free website operation. Users remain responsible for appropriate device and security measures.
8. Liability
To the maximum extent permitted by law, Ubunye is not liable for indirect or consequential loss arising from website use. Nothing excludes liability that cannot lawfully be excluded.
9. Privacy
Personal information is handled in accordance with the Ubunye Privacy Policy and applicable POPIA requirements.
10. Law
South African law governs these terms.
Document UB-WEB-003 · Version 1.0
Website Privacy Policy
1. Who we are
UBUNYE Safety & Compliance (Pty) Ltd, Registration No. 2025/698917/07, is the responsible party for personal information processed through this website where applicable.
2. Information we may collect
Name and contact details; company and job details; enquiry and booking information; documents you choose to submit; website technical information such as IP/device/browser data where lawfully collected; communications and records necessary to manage your enquiry or service.
3. Why we process it
Respond to enquiries and quotations.
Provide and administer training, auditing and consulting services.
Manage contracts, payments and records.
Maintain website security and improve services.
Comply with legal and regulatory obligations.
Send direct marketing only where lawful and, where required, with consent.
4. Sharing
We do not sell personal information. Information may be shared with authorised staff, service providers, professional advisers, regulators, accreditation/quality-assurance bodies or other parties where necessary and lawful.
5. Security
Ubunye uses reasonable technical and organisational measures to protect personal information against loss, damage, unauthorised access and unlawful processing. No electronic transmission can be guaranteed completely secure.
6. Retention
Information is retained only for as long as reasonably necessary for the purpose collected, contractual requirements, legal obligations, dispute resolution, audit trails and legitimate business records.
7. Data subject rights
Subject to POPIA and other applicable law, you may request access, correction or deletion, object to certain processing, withdraw consent where applicable, and lodge a complaint.
8. Information Officer
The supplied source document does not identify the Information Officer or provide direct contact details. For now, contact Ubunye using the general details at the top of this page.
9. Regulator
The Information Regulator oversees POPIA and PAIA compliance in South Africa. Contact details and current complaint procedures are available through the Information Regulator’s official website.
10. Updates
This policy may be updated when services, technologies or legal requirements change. The effective date and version will be shown on the controlled copy.
Document UB-POP-001 · Version 1.0
POPIA Consent & Data Subject Notice
1. Purpose
This notice explains how UBUNYE Safety & Compliance (Pty) Ltd processes personal information and records consent where consent is the appropriate lawful basis under the Protection of Personal Information Act 4 of 2013 (POPIA).
2. Information processed
Identity and contact information; employer, job title and business details.
Training registration, attendance, assessment, competency and certificate information.
Audit, inspection, safety, compliance and consulting records supplied by clients.
Billing, invoicing and payment records.
Special personal information only where lawful, necessary and appropriately safeguarded.
3. Purposes and lawful processing
Ubunye may process information to perform contracts, comply with legal obligations, pursue legitimate business purposes, protect rights and records, and where required obtain consent for specified processing such as certain direct marketing.
4. Disclosure
Ubunye does not sell personal information. Information may be shared with authorised clients, assessors/moderators, regulators, accreditation or quality-assurance bodies, professional advisers and service providers acting under appropriate confidentiality and security arrangements, or where required/permitted by law.
5. Data subject rights
You may request access, correction or deletion where applicable; object to certain processing where POPIA permits; withdraw consent where processing is based on consent; and lodge a complaint with Ubunye and, where appropriate, the Information Regulator.
6. Information Officer
The supplied source document does not identify the Information Officer or provide direct contact details. For now, contact Ubunye using the general details at the top of this page.
7. Acknowledgement and consent
Acknowledging receipt of this notice is not the same as giving consent to every type of processing. Where Ubunye asks for consent for a specific purpose, that consent should be voluntary and limited to the stated purpose. Withdrawal does not affect processing already lawfully undertaken, and some information may continue to be processed because of contractual or legal obligations.
Document UB-PAIA-001 · Version 1.0
PAIA Manual — Private Body
1. Purpose
This manual assists persons seeking access to records held by Ubunye under the Promotion of Access to Information Act 2 of 2000, as amended, and provides information relevant to personal-information access under POPIA.
The supplied manual does not provide physical or postal addresses or direct Information Officer details.
3. Information Officer
The supplied source document leaves the Information Officer’s name and contact details blank. Contact Ubunye through the general contact details above for assistance.
4. Categories of records
Corporate/governance; financial/accounting; contracts/quotations/invoices; training and certification; audit/inspection/compliance; consulting/project; employee/contractor; personal-information; website/electronic records, subject to lawful retention.
5. Access limitations
Access may be refused or limited where PAIA or another law permits or requires refusal, including protection of third-party personal information, confidential commercial information, privileged information, security interests or other legally protected records.
6. Request procedure
Use the applicable prescribed PAIA request form and identify the record sufficiently.
Submit the request to the Information Officer using Ubunye’s general contact details above.
Ubunye will process it under PAIA, including applicable fees, notices, time periods and grounds for refusal.
Requests for the requester’s own personal information may also be addressed under POPIA.
7. Current regulator resources
Ubunye will use the current Information Regulator PAIA forms and private-body manual template where applicable and keep this manual under review. Current resources are available from the Information Regulator.
8. Automatically available information
Company profile and public service information; marketing brochures; published business contact details; other records designated as automatically available.
9. Approval
The supplied source document leaves the approver, designation and approval date blank.
Document UB-WEB-001 · Version 1.0
Website Cookie Policy
1. Scope
This policy explains how Ubunye may use cookies and similar technologies on its website. The exact technologies used may change with website hosting, analytics, forms and integrations.
2. Cookie categories
Strictly necessary: security, sessions, forms and core functions.
Preference: remembers settings where enabled.
Analytics: helps understand usage and improve the website where lawfully used.
Marketing: used only where applicable and where required consent has been obtained.
3. Consent
Where applicable law requires consent for non-essential cookies, the website will request consent before placing them. Users may withdraw or change preferences through available cookie controls.
4. Third parties
Embedded services such as analytics, maps, scheduling, media or social platforms may place third-party cookies subject to their own privacy notices.
5. Browser controls
Browsers allow users to block or delete cookies. Blocking essential cookies may affect website functionality.
6. Contact
For privacy queries, contact Ubunye using the general contact details at the top of this page. A separate Information Officer contact was not supplied.